Some Mac-specific Questions

 I've some Mac-specific questions.

1. I added keywords to many of my pictures and videos in the Photos app.  I've created smart folders on my MBA.  The photos and videos are stored in iCloud for sharing with other Mac hosts.  When I view those photos on my Mac Mini, I can see the keywords but the smart folder criteria was never copied/synched to iCloud.  I'd rather not create another set of smart folders on the Mini.  The question is:  is there a way to copy/export smart folders from one system for import into another system?  This might also be a good iCloud feature request for photos.

2. Can smart folders be shared across a network?

I'll attempt to answer these questions myself via research and trial/error, but I wanted track the research here.

UPDATE:

I ended up enabling iCloud photo sharing on my Mini, which copied all my photos and videos to the Mini.  I just noticed that all of my created smart folders were copied over to the Mini, too!   There's no need to delve into question 2.

UPDATE 2:

Sometime in December 2022, I disabled iCloud photo sharing on both the Mini and my MBA, as the pictures had consumed my 200 GB of iCloud space.  They are backed up, which is good, but I can't currently view the photos as active photos.  This is a major reason why potential Apple device owners should carefully evaluate drive space options when considering the purchase of Apple appliances.

MacOS and Smart Folders

Below are my notes from learning a bit about smart folders in MacOS.

Copied from a Notes entry:

8/3/2022 - Smart Folders

I want to better organize my photos and videos (that are stored in Photos and currently shared to iCloud).

I also wanted to try using Smart Folders.

I’ve also never backed up my photos, so I got the idea that I could save my photos as a backup, while also sorting them (Photos contains both videos and photos), and also removing duplicate photos.

• I copied all of the photos and videos to my Extreme Pro SSD
• I copied all the files to PNG format.
• Several of these files are actually videos (.mov), which I coped as well.
• I then created two smart folders
• A smart folder for images (PNG)
• A smart folder for movies (MOV)

One thing I had a problem with is determining how to get the smart folders to only search a certain drive.  By default, when created smart folders, the criteria is set to search the native SSD.  I couldn’t find a way to change this to search against the Extreme Pro.

I decided to cheat by assigning all the files on the Extreme Pro SSD the following tag:  Extreme Pro.  If they were photos, I added the “photos” tag and if they were movies, I added the “movie”, “quicktime”, and “video” tags. 

I noticed that there are many duplicates of photos (they’re appended with (1), (2)…).  I need to study up on how to use smart folders to eliminate the duplicates (if possible).

https://osxdaily.com/2020/09/17/how-find-duplicate-files-mac/ can help with this.

Once I get the duplicates removed, I’ll need to go through them and get rid of any needless photos/videos.  The plan is to archive them all, as well as not have them taking up iCloud space and hard drive space on both the Mini and MBA. 

I also couldn’t find a way to refine an existing smart folder’s name, so I created a new one and gave it the name I needed, then saved it.  I then had the problem of having the original smart folder and couldn’t find out how to delete it.  The following URL helped to delete that folder:  https://www.wikihow.com/Remove-an-Item-from-the-Finder-Sidebar-on-a-Mac.

8/4/2022 - Smart Folders 2

After watching a few videos on Youtube about how to create searches and saving the searches as smart folders, I did the following:

1. Opened new Finder window
2. Used Cmd+F (to find files)
3. Chose the following as “Search:” - Extreme Pro
4. Searched for File extension =  PNG
5. Saved as “Photos - Extreme Pro”
6. The above resulted in saving the search as a smart folder.